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Plain-language definitions of every Transparency & Publication term that shows up in government tender work.
An award decision letter is the formal written notification sent by a contracting authority to all tenderers informing them of the outcome of an evaluation, identifying the winning bidder, and triggering the mandatory standstill period during which unsuccessful bidders may seek a debriefing and, if necessary, bring a legal challenge before the contract is signed.
Read definitionThe UK contract register is the centrally mandated, publicly accessible database of public contracts required under the Procurement Act 2023, where contracting authorities must publish contract details, award information, performance data, and modifications, making the UK one of the most disclosure-intensive procurement regimes in Europe.
Read definitionA debriefing obligation is the legal duty on contracting authorities to provide unsuccessful tenderers with a written explanation of the reasons for the award decision, including the characteristics and relative advantages of the winning bid and, where requested, the scores achieved, supporting the bidder's right to challenge or improve future submissions.
Read definitionDisclosure of scoring is the obligation on contracting authorities to communicate to unsuccessful tenderers the scores achieved by their bid and, where required, the scores of the winning bid, enabling suppliers to understand why they lost, assess the fairness of the evaluation, and make informed decisions about whether to seek a legal challenge.
Read definitionFreedom of information in procurement refers to the statutory right to request and receive access to documents held by contracting authorities relating to public procurement processes, including evaluation records, decision rationales, and correspondence, subject to exemptions for genuinely confidential commercial information and personal data.
Read definitionA mandatory publication threshold is the contract value above which a contracting authority must publish procurement notices in the Official Journal of the European Union, triggering the full procedural requirements of the relevant EU Procurement Directive or, in the UK, the Procurement Act 2023.
Read definitionA national publication requirement is the obligation imposed by member state law on contracting authorities to advertise procurement opportunities through domestic channels, applying in particular to below-threshold contracts that do not reach the mandatory OJEU publication thresholds but which still require some form of public advertisement.
Read definitionThe Official Journal of the European Union is the authoritative publication channel for EU legal acts, notices, and information, including all above-threshold public procurement notices, making it the primary source of pan-European tender opportunities for suppliers across the EU and EEA.
Read definitionProcurement pipeline publication is the proactive disclosure by contracting authorities of their planned future procurement activity, typically covering an 18-month to 3-year horizon, allowing suppliers to plan resources, build capacity, and engage with buyers before formal tender notices are issued.
Read definitionPublic access to procurement documents is the legal right of any person to obtain procurement-related records held by contracting authorities, whether through proactive publication on portals and registers, or through freedom of information requests, underpinning democratic accountability for how public funds are spent on contracts.
Read definitionA publication requirement is the legal obligation on contracting authorities to advertise procurement opportunities, award notices, and other procurement documents through prescribed channels so that potential suppliers across Europe can identify and respond to opportunities on equal terms.
Read definitionRedaction of confidential information in procurement is the practice of removing or obscuring specific portions of procurement documents before they are released to other bidders, the public, or in response to freedom of information requests, balancing the transparency principle against the protection of genuine commercial secrets and personal data.
Read definitionA standstill letter, also known as an Alcatel letter, is the formal notification issued to all tenderers after an award decision is made, triggering the mandatory standstill period during which the contract cannot be signed, giving unsuccessful bidders the opportunity to seek a debriefing and challenge the decision before it becomes legally binding.
Read definitionThe Supplement to the Official Journal, known as OJ S, is the dedicated procurement section of the Official Journal of the European Union, published daily through TED (Tenders Electronic Daily) and containing all above-threshold contract notices, award notices, and procurement-related publications from EU and EEA contracting authorities.
Read definitionA transparency obligation is the legal duty imposed on contracting authorities across Europe to publish procurement information openly, ensuring that bidders, the public, and oversight bodies can scrutinise how public money is spent and how contracts are awarded.
Read definitionSee how Bidovate turns these government tender terms into pipeline. Explore the platform or book a 15-minute demo.
