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Plain-language definitions of every Qualification & Selection term that shows up in government tender work.
An annual turnover requirement is a minimum revenue threshold set by a contracting authority as a financial standing criterion, designed to ensure that a supplier has sufficient financial capacity to sustain contract performance, with EU law capping unjustified requirements at twice the estimated annual contract value.
Read definitionDiscretionary exclusion grounds are circumstances that permit, but do not require, a contracting authority to exclude a supplier from a procurement procedure, including insolvency, serious professional misconduct, material misrepresentation, significant contract failures, and grave violations of environmental or social law, subject to proportionality assessment.
Read definitionEconomic and financial standing is the category of selection criteria under which a contracting authority assesses a supplier's financial health, including minimum annual turnover, financial ratios, credit ratings, and insurance cover, to ensure the supplier has the financial capacity to perform the contract without creating delivery risk.
Read definitionEnvironmental management standards, primarily ISO 14001 and the EU Eco-Management and Audit Scheme (EMAS), are system certifications that contracting authorities may require as evidence of technical and professional ability, confirming that a supplier has a structured approach to identifying, managing, and reducing its environmental impacts.
Read definitionExclusion grounds are legally defined circumstances, including criminal convictions, tax non-compliance, insolvency, and serious professional misconduct, that require or permit a contracting authority to bar a supplier from participating in a public procurement procedure.
Read definitionKey staff qualifications are a technical and professional ability criterion requiring suppliers to demonstrate that the individuals who will manage and deliver the contract hold the educational credentials, professional certifications, and relevant experience necessary to perform the work to the required standard.
Read definitionMandatory exclusion grounds are criminal convictions or findings that automatically bar a supplier or its directors from public procurement participation, including convictions for corruption, fraud, money laundering, terrorist offences, and child labour, with no discretion for the contracting authority to waive exclusion except where self-cleaning measures are accepted.
Read definitionA Pre-Qualification Questionnaire (PQQ) is a structured document used by contracting authorities in restricted and other multi-stage procedures to assess suppliers' suitability before inviting them to tender, covering exclusion grounds, economic and financial standing, and technical and professional ability to create a shortlist of qualified bidders.
Read definitionProfessional register membership is a suitability criterion requiring suppliers or their key personnel to be enrolled in a statutory professional register recognised by national law, such as engineering, architecture, medical, or legal professional bodies, as a condition of legal eligibility to perform the contract.
Read definitionProfessional risk indemnity insurance is a minimum insurance coverage requirement set as a financial standing criterion in public procurement, requiring suppliers to hold policies covering professional negligence, public liability, and employer's liability at levels proportionate to the value and risk profile of the contract.
Read definitionQuality assurance standards, primarily ISO 9001, are management system certifications that contracting authorities may require as evidence of technical and professional ability, confirming that a supplier has a documented, audited system for consistently managing quality across its operations and service delivery.
Read definitionA relevant experience requirement is a technical and professional ability criterion under which a contracting authority requires suppliers to demonstrate a specified number of comparable past contracts within a defined reference period, typically the last three to five years, in order to prove proven delivery capability before being permitted to bid.
Read definitionReliance on other entities is the mechanism under EU procurement law by which a supplier that does not individually meet selection criteria may draw on the financial standing, technical ability, or qualifications of a subcontractor, partner, or parent company, provided those resources are genuinely committed to and available for the specific contract.
Read definitionSelection criteria are the minimum standards of suitability that a contracting authority applies to determine whether a supplier is capable of performing a contract, covering economic and financial standing, technical ability, and legal eligibility before any evaluation of the tender itself begins.
Read definitionA Selection Questionnaire (SQ) is a standardised document used in UK public procurement to assess supplier suitability before inviting tenders, replacing the former PQQ format with a consistent structure covering exclusion grounds, economic and financial standing, and technical and professional ability across central and local government.
Read definitionSelf-cleaning is the process by which a supplier subject to an exclusion ground demonstrates that it has taken sufficient remedial measures, including repaying damages, cooperating with authorities, and implementing structural compliance reforms, to restore its integrity and re-establish eligibility to participate in public procurement.
Read definitionShortlisting is the process by which a contracting authority reduces a pool of qualified suppliers to a smaller group that will be invited to submit a full tender, typically by scoring pre-qualification responses against stated criteria and selecting the highest-scoring candidates up to a specified maximum number.
Read definitionThe Standard Selection Questionnaire (SSQ) is a standardised UK government template for supplier pre-qualification, providing a consistent question set for assessing exclusion grounds, economic and financial standing, and technical ability across central government procurements, reducing duplication for suppliers bidding across multiple buyers.
Read definitionSuitability to pursue professional activity is the selection criterion category under which a contracting authority verifies that a supplier is legally registered to trade, holds any mandatory regulatory authorisations, and is enrolled in the relevant professional or trade register required by national law to operate in the relevant sector.
Read definitionTechnical and professional ability is the selection criterion category under which a contracting authority assesses a supplier's proven delivery capability, including past contract references, key staff qualifications, equipment, quality certifications, and subcontracting capacity, to confirm it can perform the specific contract being procured.
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