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Plain-language definitions of every Procurement Procedures & Methods term that shows up in government tender work.
An accelerated procedure is a compressed version of the open or restricted procedure under EU procurement law that allows a contracting authority to apply shortened minimum time limits when there is duly substantiated urgency, reducing standard periods from 35 or 30 days to as few as 15 days.
Read definitionA call-off contract is a specific contract awarded under an existing framework agreement or dynamic purchasing system, in which a contracting authority places an order or engages a supplier for a defined scope of work without running a full new procurement procedure.
Read definitionCompetitive dialogue is an EU procurement procedure for particularly complex contracts where the contracting authority cannot define the technical specifications or contractual structure without market input, involving structured confidential dialogue with shortlisted candidates before final tenders are submitted.
Read definitionThe competitive procedure with negotiation is an EU procurement route in which shortlisted suppliers submit initial tenders that serve as a basis for negotiation with the contracting authority, allowing the buyer to refine requirements and improve offers before requesting final tenders.
Read definitionA design contest is a EU procurement procedure used primarily in town planning, architecture, engineering, and data processing, in which a contracting authority invites competing plans or designs from the market and awards prizes or commissions to winners selected by an independent jury.
Read definitionThe dialogue phase is the central stage of the competitive dialogue procedure in which a contracting authority conducts structured bilateral conversations with each shortlisted candidate to jointly develop solutions that meet the buyer's needs, before inviting final tenders based on the solutions identified.
Read definitionAn electronic auction is a repetitive online process used at the end of a procurement procedure in which shortlisted tenderers submit successively improved bids on price or other quantifiable elements, enabling a contracting authority to identify the most competitive offer through real-time automated competition.
Read definitionAn electronic catalogue is a structured digital presentation of goods or services offered by a supplier in a format specified by the contracting authority, enabling buyers to compare and select items and place call-off orders directly from the catalogue without running a full tender exercise for each purchase.
Read definitionAn expression of interest is an informal or formal indication from a supplier that it wishes to be considered for a procurement opportunity, submitted in response to a buyer's market notice, prior information notice, or qualification system invitation, typically as a precursor to a formal request to participate.
Read definitionThe innovation partnership is an EU procurement procedure that allows a contracting authority to select one or more partners to jointly research, develop, and produce an innovative product, service, or works not yet available on the market, and then purchase the resulting output without a separate procurement process.
Read definitionAn invitation to tender is the formal document package issued by a contracting authority to shortlisted suppliers in a restricted or negotiated procedure, containing the full specification, contract terms, and evaluation criteria needed to prepare and submit a complete tender.
Read definitionA market consultation is a structured engagement conducted by a contracting authority before launching a formal procurement procedure, in which the buyer seeks information from potential suppliers and market experts to inform the design of the requirement, the selection criteria, and the procurement approach.
Read definitionA mini-competition is a secondary competitive exercise run among suppliers already admitted to a framework agreement, used to award individual call-off contracts by re-opening competition on the terms established in the framework, allowing buyers to obtain more precisely tailored or price-competitive offers for specific requirements.
Read definitionA multi-stage procedure is a procurement process that involves three or more sequential stages between initial market engagement and contract award, typically combining selection, shortlisting, dialogue or negotiation rounds, and a final tender stage, used for the most complex and high-value public contracts.
Read definitionThe negotiated procedure without prior publication is an exceptional EU procurement route that allows a contracting authority to award a contract directly to a chosen supplier without advertising the opportunity on TED, permitted only in a closed list of strictly interpreted circumstances.
Read definitionThe negotiation phase is the structured stage within the competitive procedure with negotiation in which a contracting authority engages in bilateral discussions with each shortlisted supplier to improve initial tenders, within the bounds of the published minimum requirements and award criteria.
Read definitionThe open procedure is the most widely used EU public procurement route, in which any interested supplier may submit a full tender in response to a published contract notice without passing a prior shortlisting stage, giving all economic operators equal access to compete.
Read definitionA periodic indicative notice in the utilities sector is a planning notice published by a utility contracting entity on TED to inform the market of its anticipated procurement needs for the coming 12 months, and may also serve as a call for competition that triggers reduced minimum time limits for subsequent procedures.
Read definitionPre-commercial procurement is an EU approach that allows public buyers to commission research and development services from competing companies before a commercial solution exists, sharing risks and benefits across the R&D phases without constituting state aid, and without obliging the buyer to purchase the resulting product.
Read definitionPreliminary market engagement is the broad range of pre-procurement activities through which a contracting authority engages with the supply market before formally advertising a contract, including market consultations, supplier days, requests for information, and one-to-one meetings, used to inform the design of the requirement and the procurement approach.
Read definitionA prior information notice used as a call for competition is a formal notice published by a contracting authority that serves as the opening step of a procurement, replacing the contract notice and reducing mandatory minimum time limits, typically used by buyers who have published advance notice of their procurement pipeline.
Read definitionPublic procurement of innovative solutions is an approach in which contracting authorities act as first-buyer customers for innovative products or services that exist or are close to market readiness, using standard procurement procedures to create the demand signal needed to bring innovations to scale.
Read definitionA qualification system in the utilities sector is a standing register maintained by a utility contracting entity in which economic operators can demonstrate they meet defined suitability criteria, allowing the entity to call on qualified suppliers repeatedly over time without running a full selection process for each contract.
Read definitionA request to participate is the formal application submitted by a supplier in response to a contract notice for a restricted procedure, competitive dialogue, competitive procedure with negotiation, or innovation partnership, in which the supplier demonstrates it meets the published selection criteria and asks to be shortlisted for the subsequent tender stage.
Read definitionThe restricted procedure is a two-stage EU procurement process in which interested suppliers first submit a request to participate and are assessed against selection criteria, with only those shortlisted then invited to submit a full tender, limiting competition to a pre-qualified pool.
Read definitionA single-stage procedure is a procurement process in which all interested suppliers submit a complete tender at once, with selection and award criteria both evaluated in one continuous process without a prior shortlisting round, most commonly represented by the open procedure in EU public procurement law.
Read definitionA two-stage procedure is any EU procurement process that separates the selection of capable suppliers from the invitation and evaluation of their tenders into two distinct sequential stages, allowing the contracting authority to shortlist a qualified pool before requesting full offers.
Read definitionAn urgent procedure in EU public procurement refers broadly to any mechanism that compresses or waives standard minimum time limits due to genuine urgency, ranging from the accelerated open or restricted procedure with shortened periods to the negotiated procedure without prior publication in cases of extreme urgency.
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