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Plain-language definitions of every ESPD & Supplier Documentation term that shows up in government tender work.
Certificates and attestations are official documents issued by competent national authorities or accredited third parties that verify a supplier's legal, financial, professional, or technical standing, serving as the primary means of proof for exclusion and selection criteria in European public procurement.
Read definitionA criminal record certificate is an official document issued by a national judicial or administrative authority confirming whether an individual or legal entity has convictions recorded against them, serving as the primary means of proof for mandatory exclusion grounds in European public procurement under Directive 2014/24/EU.
Read definitioneCertis is the European Commission's online information system that maps the certificates, attestations, and other documentary evidence used in public procurement across EU member states, helping buyers and suppliers identify which national documents correspond to a given qualification requirement.
Read definitionAn environmental management certificate, principally ISO 14001 or the EU's EMAS registration, is an accredited third-party certification confirming that a supplier operates a structured environmental management system, used as means of proof for technical and professional ability selection criteria in European public procurement.
Read definitionAn ESPD Request is the structured XML document issued by a contracting authority that defines which exclusion grounds and selection criteria a supplier must address in its ESPD Response, forming the buyer-side half of the standardised European Single Procurement Document exchange.
Read definitionAn ESPD Response is the completed self-declaration form submitted by a supplier in answer to a contracting authority's ESPD Request, confirming compliance with exclusion and selection criteria without producing supporting certificates at bid stage under EU Directive 2014/24/EU.
Read definitionThe ESPD XML Format is the machine-readable UBL-based schema used to encode both ESPD Requests and ESPD Responses, enabling interoperability between national e-procurement platforms across the European Union and allowing automated validation and exchange of supplier qualification data.
Read definitionThe European Single Procurement Document is a standardised self-declaration form used across the European Union that allows suppliers to confirm they meet exclusion and selection criteria without submitting full supporting certificates at the tender stage, reducing administrative burden for both buyers and bidders.
Read definitionAn exclusion criteria statement is a supplier's formal declaration confirming whether any mandatory or discretionary grounds for exclusion from a public procurement procedure apply to the company or its directors, as required by Article 57 of EU Directive 2014/24/EU and equivalent national frameworks.
Read definitionAn ISO 27001 information security certificate is an accredited third-party certification confirming that a supplier operates an information security management system meeting the international ISO/IEC 27001 standard, increasingly required as a selection criterion in European public procurement for IT, data processing, and professional services contracts.
Read definitionMeans of proof are the actual certificates, attestations, declarations, and other documents that a contracting authority requests from the winning or shortlisted tenderer to verify the self-declarations made in the ESPD Response, confirming compliance with exclusion and selection criteria before contract award.
Read definitionA professional competence certificate is an official document issued by a professional body, trade register, or regulatory authority confirming that a supplier or its key personnel hold the qualifications, registrations, or authorisations required to perform a specific regulated activity under European public procurement selection criteria.
Read definitionA quality management certificate, most commonly ISO 9001, is an accredited third-party certification confirming that a supplier operates a documented quality management system meeting an internationally recognised standard, used as means of proof for technical and professional ability selection criteria in European public procurement.
Read definitionA selection criteria statement is a supplier's formal declaration within the ESPD Response confirming that it meets the contracting authority's minimum requirements for suitability, economic and financial standing, and technical and professional ability as defined under Articles 58 to 64 of EU Directive 2014/24/EU.
Read definitionA self-declaration is a supplier's sworn or formal written statement confirming that it meets specified exclusion and selection criteria in a public procurement procedure, accepted provisionally at bid stage in place of full supporting certificates, which are only required from the winning or shortlisted tenderer.
Read definitionA social security compliance certificate is an official document issued by a national social insurance authority confirming that a supplier has paid its employee social security contributions in full, used as means of proof for the discretionary exclusion ground covering non-payment of social security contributions under EU Directive 2014/24/EU.
Read definitionA tax compliance certificate is an official document issued by a national tax authority confirming that a supplier has no outstanding tax liabilities, serving as a key means of proof for the discretionary exclusion ground relating to non-payment of taxes in European public procurement procedures.
Read definitionThird-party verification is the process by which an independent accredited body confirms the accuracy of a supplier's claims about its qualifications, management systems, or compliance status, providing contracting authorities with objective assurance that exceeds the self-declaration alone and underpins certificates such as ISO 9001, ISO 14001, and ISO 27001.
Read definitionSee how Bidovate turns these government tender terms into pipeline. Explore the platform or book a 15-minute demo.
