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Plain-language definitions of every Contract Award & Post-Award term that shows up in government tender work.
An award notice publication is the mandatory public announcement, sent to the OJEU or a national portal after contract signature, disclosing the winning supplier, the contract value awarded, and key procurement details so that the market and the public can scrutinise how public money was spent.
Read definitionA contract award decision is the formal determination by a contracting authority identifying the winning tenderer and the reasons for that choice, issued to all participating bidders before the contract is signed and triggering the mandatory standstill period under EU procurement law.
Read definitionContract closeout is the formal process of concluding all obligations under a public contract at the end of its term, encompassing financial settlement through the final account, return of assets, knowledge transfer, transition to a successor supplier, and documentation of performance for future procurement decisions.
Read definitionContract commencement is the date on which the winning supplier's obligations under a public contract formally begin, typically defined in the contract documents and often distinct from the contract signature date, marking the start of the contract duration and performance monitoring period.
Read definitionContract duration is the total period over which a public contract runs, from the commencement date to the end of the initial term including any extension options exercised, bounded by the maximum duration limits set out in the procurement documents and applicable EU or national procurement rules.
Read definitionA contract extension option is a right, reserved by the contracting authority in the original procurement documents, to extend the contract duration beyond the initial term without re-competing the contract, subject to the maximum duration limit and the conditions set out at the time of award.
Read definitionContract maximum duration is the longest possible period a public contract may run, encompassing the initial term and all extension options, as disclosed in the original procurement documents and constrained by EU directive limits and proportionality principles to preserve market competition.
Read definitionContract performance monitoring is the ongoing process by which a contracting authority measures, records, and manages a supplier's delivery against the key performance indicators, service levels, and contractual obligations agreed at award, forming the basis for payment adjustments, extension decisions, and future procurement references.
Read definitionContract signature is the formal execution of the public contract by both the contracting authority and the winning supplier, which can only occur after the mandatory standstill period has elapsed without a successful legal challenge, creating the binding legal relationship between the parties.
Read definitionThe contract value awarded is the actual monetary value at which a public contract is signed with the winning supplier, disclosed in the award notice and covering the full contract period including options, which may differ from the estimated value published at the start of the procurement.
Read definitionThe final account is the comprehensive financial statement agreed between the contracting authority and the supplier at the end of a public contract, reconciling all payments made, variations instructed, claims settled, and deductions applied to produce the net amount due at contract close.
Read definitionInterim payments are scheduled payments made to a supplier during the performance of a public contract, before the final account is settled, typically linked to time periods or the completion of defined stages of work, enabling suppliers to manage cash flow over the contract duration.
Read definitionLate payment interest is the statutory interest that accrues automatically when a contracting authority fails to pay a supplier within the prescribed period under Directive 2011/7/EU, calculated at the European Central Bank's reference rate plus eight percentage points, without any need for a prior contractual agreement.
Read definitionA lessons learned report is a structured document produced at the end of a public contract, capturing what worked well, what did not, and what should be done differently in future procurements and contracts, informing specification design, evaluation approaches, and contract management for successor programmes.
Read definitionA letter of intent is a formal document issued by a contracting authority to the preferred bidder signalling the intention to award a contract, sometimes authorising limited preparatory work before the full contract is signed, but which does not itself constitute a binding contract.
Read definitionMilestone payments are contractual payments tied to the completion and acceptance of defined deliverables or project stages, rather than to the passage of time, giving contracting authorities assurance that payment is linked to verified outputs before funds are released.
Read definitionPayment terms under EU Directive 2011/7/EU on combating late payment require contracting authorities to pay suppliers within thirty days of receiving a correct invoice or accepting goods or services, with automatic entitlement to late payment interest and compensation for recovery costs if this deadline is missed.
Read definitionSubcontractor notification is the obligation on the winning supplier to disclose to the contracting authority the identity, role, and share of work of subcontractors involved in performing the public contract, enabling the authority to verify their suitability and ensure supply chain transparency.
Read definitionSee how Bidovate turns these government tender terms into pipeline. Explore the platform or book a 15-minute demo.
